Admin & Security
Admin Executive
Tarnol - IslamabadFull time2–4 years
Apply for this roleRef CL-2026-0037
About the role
As Admin Executive, you will act as a key operational link between administrative management and daily facility execution. You will ensure smooth day-to-day office and warehouse functions—supervising support personnel, maintaining departmental records, controlling inward/outward asset movements, enforcing security patrol schedules, and guaranteeing full QSHE and PPE compliance across your assigned zones.
What you will do
- Security & Patrol Execution: Ensure the facility security plan is executed through periodic patrols of warehouse premises and access points.
- Support Staff Supervision: Lead, supervise, and evaluate daily work performance for office boys, security staff, and janitorial personnel.
- Facility Cleanliness & Inspections: Monitor daily cleaning activities, verify checklists, and ensure complete cleanliness of assigned facility locations.
- Attendance & Record Management: Maintain day-to-day employee attendance records, log sheets, and departmental files strictly according to managerial guidelines.
- Gate Pass & Asset Movement: Keep inward and outward gate passes up to date; supervise the loading and offloading of all company/admin assets entering or leaving the premises.
- PPE Issuance & QSHE Support: Oversee the issuance of Personal Protective Equipment (PPE) to staff, maintain accurate issuance logs, and ensure workplace safety compliance.
- Admin Projects & Event Coordination: Oversee assigned admin projects for proper execution, and assist in planning and preparing for company meetings, external visits, and corporate events.
What we are looking for
- Education: Graduation in any discipline.
- Experience: 3 to 5 years of hands-on experience in administration, facility operations, or office management.
- Core Competencies: Strong organizational skills, supervisory leadership, record-keeping accuracy, task prioritization, and problem-solving abilities.
- Software Skills: Proficiency in MS Office (Word, Excel, Outlook) for record maintenance and reporting.
Nice to have
- Experience managing administration in high-volume 3PL, warehousing, or manufacturing facilities.
- Direct background supervising outsourced security agencies, janitorial services, and asset dispatches.
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